Virginia's Association for Spiritual, Ethical, and Religious Values in Counseling



Meeting Minutes. Nov. 11, 2016

Purpose: Interest meeting held at the VCA Convention for new and interested members

Board members present: Monica Band (President 2016-2017), Micheal T. Trexler (President Elect 2017-2018), and Tim Sosin (President Elect 2018-2019)

Items of Discussion:

-How can people get involved now? 

Join a committee on our executive board!

Share membership information with colleagues and counseling students in Virginia via email, listservs, and fliers in your office.

Share with VA-SERVIC what service, advocacy, research, and other activities related to our mission, so that we can highlight your hard work!

-What would people like to see happen in the future for VA-ASERVIC?

Hosting a mini conference or workshop focusing on clinical skills and spiritual competencies, collaborating with other divisions to host a cultural event or training, demonstrating role plays at workshops on how to incorporate ethical and competent spiritual/religious

-What is VA-ASERVIC currently working on?

-VA-ASERVIC recently debuted itself as the newest edition to VCA’s divisions at the VCA Convention in November 2016. We attended and hosted a social event to meet members and potential members. We continue to work on membership recruitment and recently held elections for a new executive board for 2017-2018!

Our Division’s Bylaws

By-Laws: Virginia Association for Spiritual, Ethical, and Religious Values in Counseling

Article I Name, Affiliation, and Purposes

Section 1 – Name and Affiliations.

The name of the organization shall be the Virginia Association for Spiritual, Ethical, and Religious Values in Counseling (VA-ASERVIC), a state branch of the Association for Spiritual, Ethical, and Religious Values in Counseling (ASERVIC), and a state division of the Virginia Counseling Association (VCA). VA-ASERVIC shall here-in after be referred to as the Association.

Section 2 – Purposes.

The purposes of the Association shall be: a. To further the stated purposes of ASERVIC and VCA and to explore issues of Spirituality as related to the issues and concerns of our clients and the practice of professional counseling. b. To serve as a resource for the counseling profession in developing competence to address spiritual, ethical, and religious issues, within the context of an increasingly multicultural society. c. To provide state leadership in moral and social justice issues within the practice of professional counseling. d. To contribute to the development of professional counseling in private, religious, and public institutions.

Article II Membership Section 1 – Types of Membership.

Voting membership shall be individuals members of three types: a. Professional/Regular/New Professional members, those working part-time or full-time as professional counselors. b. Retired members, those no longer working as professional counselors. c. Student members, those enrolled in a planned program leading to a professional degree in counseling or closely related field and not yet working as a professional counselor.

Section 2 – Eligibility.

Any member of VCA may be a member of this association.

Section 3 – Procedure.

Application for membership shall be made through the Director of Member Services & Operations of VCA.

Section 4 – Dues.

The dues and dues year for members of the Association shall be decided by the executive board of the Association and fall within the established guideline approved by the executive board of VCA.

Section 5 – Members in Good Standing.

Members shall be considered in good standing whose dues are paid and who support the purposes of the Association.

Article III Executive Board Section 1 – Composition.

The Executive Board of the Association shall include: a. The Elected Officers; which shall be the President, President Elect, immediate Past President, Secretary, Treasurer of the Association. b. Chairpersons of standing committees or special committees appointed by the President and approved by the Executive Board as needed to conduct the business of the Association.

Section 2 – Powers and Functions.

a. To establish policies and govern the affairs of the Association. b. To reflect upon and act upon concerns of the general membership. c. To approve an annual budget. d. To adopt and amend Association By-Laws. e. To initiate and sponsor activities of the Association that further the stated purposes of the Association.

Section 3 – Meetings.

a. The Executive Board shall meet and conduct an annual meeting at the VCA Annual Conference open to all members. b. The President shall preside at meetings of the Executive Board. c. Additional meetings may be called by the President or a majority of the Elected Officers by notifying all members of the Association. d. A quorum of the Executive Board shall consist of those present at a meeting following at least seven days written notice sent to all members of the Association. e. Each member in Good Standing of the Association in attendance shall have a vote on matters before the Board. Section 4 – Terms of Office and Duties. a. All Elected Officers shall be members in Good Standing of the Association and serve a one year term of office. b. The President shall be chief executive officer of the Association, represent the Association at all official functions, act as liaison to ASERVIC and VCA, and appoint Committee Chairpersons needed to carry out the business of the Association. c. The President Elect shall act as the President at all Association functions in the absence of the President and succeed to the Presidency at the end of his/her term of office as President Elect or in the event the Presidency is vacated before normal elections. d. The Secretary shall keep minutes of All Association meetings, maintain a records of Association business, and accomplish written correspondence as needed. e. The Treasurer shall direct the collection and disbursement of funds on behalf of the Association, maintain financial records as needed and prepare an annual budget for review and approval by the Executive Board.

Article IV Operating Procedures Section 1 – Rules of Order.

Roberts Rules of Order, Revised (by Henry Martin Robert) shall govern proceedings of all bodies of the Association unless otherwise specified in the Association By-Laws.

Section 2 – By Laws Amendments.

Amendments may be proposed to the Executive Board in writing by a By-Laws Committee and adopted after a mailed ballot to all members has been given thirty (30) days to be returned and a majority of those returned approve the amendment.

Section 3 – Election of Officers.

a. The Past President shall chair the Election Committee.

b. All members in Good Standing are eligible to hold office providing they are also members in Good Standing of ASERVIC.

c. Ballots for Elected positions will be mailed at least thirty (30) days prior to the VCA Annual Conference and be due by the Annual Meeting of the Association at which time election will take place.

d. Outgoing officers will prepare a package of information for incoming officers to effect smooth transition.

Section 4 – Severable or Transferable Interest and Disposal of Property.

No member shall have any severable or transferable interest in the property of the Association. Upon dissolution of the Association, none of its property shall be distributed to any member and all such property shall be distributed to such other organization(s) as the Board shall determine to have purposes and activities most nearly consonant with those of the Association, provided that it also be a non-profit entity.

ASERVIC Conference 2017

The 2017 ASERVIC Conference will be held in Richmond, VA! We are excited that our state will be home of this years conference! If you would like to attend the conference, please visit: .

If you would like to learn more about our national branch, please visit:

Virginia Counselors Association (VCA) Convention

The annual VCA Convention will take place November 9-12, 2016 at The Williamsburg Lodge. For more information, please visit:

+Some of our VA-ASERVIC members will be presenting sessions related to our mission. Please support our members and attend their sessions! Look for their names and our sponsorship in the Convention program.

+Stop by our table to become a member and meet a member of the leadership board. We will be there to answer any questions and hear any comments.

+Stay around for the Convention’s social where you can network with other professionals from our division and others!


Call for Leadership

The VA-ASERVIC Executive Board is issuing a call for nominees for the positions of: President-Elect (2018-2019), Secretary (2017-2018), Treasurer (2017-2018), Awards and Membership Committee Chairs (2017-2018).

The board is accepting nominations and self-nominations. If you are interested in running or nominating someone for one of these positions, please contact Monica Paige Band at

For self-nominations, please include:

 * A one paragraph Statement of Interest in serving the VA-ASERVIC membership; this paragraph will be seen by VA-SERVIC members during the voting process

 * A copy of your CV

If nominating someone, please include their contact information so that I may be in touch with them to determine their interest in the nomination.

Nominations for these positions are due on September 30, 2016.

*You must be an active member of VCA and VA-ASERVIC to hold a position.

Become connected and involved with VCA through a leadership or membership role with VA-ASERVIC.

Please contact Monica Paige Band, VA-ASERVIC President at for interests and inquiries.

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